Jobs

Join our energetic and passionate team at the National Archives Foundation!

As the independent nonprofit that serves as the National Archives’ private-sector partner in the support of exhibitions, educational initiatives and public programs, your work with the Foundation will contribute to our mission to educate, enrich, and inspire a deeper appreciation of our country’s heritage through the records held in trust by the National Archives.

For 25 years, the Foundation’s support has made possible the National Archives Museum in Washington, DC and national efforts, which include: the Rotunda for the Charters of Freedom, the David M. Rubenstein Gallery and its “Records of Rights” exhibition, the “Public Vaults” exhibition, the Lawrence F. O’Brien Gallery, the William G. McGowan Theater, Boeing Learning Center, the DocsTeach website, as well as regional and national advertising and marketing campaigns.

The Foundation offers opportunities for employment and internships with a competitive benefits package. Job postings are updated regularly. We welcome applications and inquiries.

Open positions:

Interested in an internship? We are always looking for candidates for communications, development, and special events interns. Send your resume and a cover letter to jobs@archivesfoundation.org to be considered on a rolling basis. No calls.


Director of Finance

The National Archives Foundation is seeking a Director of Finance. As the National Archives’ nonprofit partner, the Foundation generates financial and creative support and public awareness for exhibitions, public programs, capital projects, strategic partnerships and educational initiatives. The Foundation advances its mission by inspiring a deeper appreciation of our country’s heritage and encouraging citizen engagement in our democracy by introducing America’s records to people around the U.S. and the world.

The Foundation’s partnership with the National Archives has produced numerous achievements over the years including renovating the Rotunda where the country’s Founding Documents are on view, the creation of the Public Vaults permanent exhibition space, DocsTeach.org education resource, and the David M. Rubenstein Gallery with the “Records of Rights” permanent exhibition. The Foundation has supported many notable traveling exhibitions and public programs. The annual Gala is a highlight of the year as the Foundation brings together notable figures from business, society, and government. Previous awardees include Steven Spielberg, Tom Hanks, Ron Chernow, Lin-Manuel Miranda, Taylor Branch, Robert Edsel, David M. Rubenstein, Ken Burns, Annette Gordon-Reed, among others. For more information on the Foundation, visit archivesfoundation.org.
Responsibilities: A full time position whose responsibilities include (but not be limited to) the following:

Finance Functions:

  • – Oversee all accounting and financial functions, including tax compliance, financial reporting, budgeting, and financial processes
  • – Provide input to the management team on all business matters that impact profitability
  • – Oversee all assets of the company including receivables, inventory, property, and leasehold improvements to maximize return on investment
  • – Reconcile retail inventory valuation and costs of goods sold with Retail staff
  • – Manage budget process, including establishing and tracking of financial and operational targets for all parts of the organization
  • – Manage interaction with the organization’s outside auditors & tax professionals
  • – Documentation of accounting controls, policies and procedures, including implementation after approval
  • – Assure compliance with applicable federal, state and local regulatory laws and rules for financial reporting, including current generally accepted accounting principles applicable to not-for-profit organizations
  • – Continuously identify and implement process improvements to reduce costs throughout the organization
  • – Assist other departments with grant applications and charitable filings as it relates to finance
  • – Assist managers with personnel administration, preparation of operating plans, salary plans, and other special reports
  • – Ensure employment compliance with all governmental regulations personnel/records maintenance
  • – Works with outside departments and outside payroll company to record time and process payroll
  • – Maintains relationships with outside vendors managing employee benefits including, but not limited to, insurance and retirement plans

Experience Required: Degree in Business Administration, with a minimum of eighteen credits in accounting, or in Accounting required from an accredited United States institution, CPA preferred.

  • – 8-10 years of progressive accounting and nonprofit finance experience, including current generally accepted accounting principles
  • – Strong IT/computer skills
  • – Experience managing staff
  • – Excellent communications skills
  • – Must be well organized with high attention to detail and accuracy
  • – Capacity to achieve short and long term results unsupervised
  • – Demonstrated team player with an open and positive approach to working with colleagues
  • – Proficient with Sage accounting software, the Microsoft Suite software, specifically Excel

Additional Activities: Engage in job-related networking and activities that enhance the identity of the National Archives and Foundation. Participate in evening events and programs hosted by the National Archives or the Foundation.

Application: Position open immediately. Resumes reviewed on a rolling basis. Salary commensurate with experience. Email resume, cover letter, salary preference, and three references to:

Richard Kamenitzer, Bright Solutions
c/o National Archives Foundation
jobs@archivesfoundation.org

References will not be contacted until candidate is a finalist. EOE. Only candidates under consideration will be contacted. Candidates must agree to an independent background check including education, credit and criminal record. No calls.


Corporate and Foundation Relations Associate

The Corporate and Foundation Relations Associate will support the efforts of the National Archives Foundation by researching, planning approaches to, and soliciting funding from corporate and foundation sources. They will interact with National Archives curatorial and education staff to craft program-specific language for fundraising efforts, and ensure implementation of program grant and sponsorship benefits.  The preferred candidate will have a strong attention to detail, a positive outlook and be able to work independently and in a small-team setting.

This position will report to the Director of Corporate and Institutional Giving and collaborate with Foundation staff as well as with National Archives & Records Administration (NARA) professional staff partners.

Key Responsibilities:

  • – Develop, write, assemble, and submit proposal components to grant-making organizations, including letters of interest, a compelling and persuasive narrative, accurate budgets, and any supplemental materials;
  • – Support the stewardship of foundation and corporate donors by writing interim and final reports on deadline and collecting and compiling the necessary collateral material for sponsorship fulfillment packages;
  • – Meet with National Archives staff to monitor and support program and donor recognition implementation and compile program statistics;
  • – Manage and steward a growing portfolio of corporate and foundation donors supporting education programs at the National Archives and the Records of Achievement Award Ceremony and Gala;
  • – Lead tours for donors and prospects as needed and assist with more complex tour programs, such as Tauck, when required;
  • – Ensure the maintenance of corporate donor profiles and gift information in Raisers’ Edge and electronic files;
  • – Assist with staffing evening Corporate and Foundation-led events as needed;
  • – Serve as staff support for the Development department, assisting team members as needed. Provide courteous, professional and effective customer service via phone, email, and on-site.

Qualifications:

  • – Bachelor’s degree and 2-4 years related experience in fundraising, preferably in grant writing and/or corporate relations;
  • – Experience with researching and writing donor briefings, grant proposals and solicitation materials;
  • – Exceptional organizational and analytical skills;
  • – Superior oral communication skills, including facility interacting directly and personally with members, donors, and the public;
  • – Comfortable with deadline-driven responsibilities and the capacity to handle multiple priorities at once;
  • – Ability to work occasional evenings, weekends, and holidays (particularly 4th of July);
  • – Experience with Raiser’s Edge a plus;
  • – A strong interest in American history, civic engagement, and/or museums is a plus.

How to Apply:

Position open immediately. Resumes reviewed on a rolling basis. Salary commensurate with experience. Competitive health and benefits package including retirement plan. Email resume, cover letter, salary preference, and three references to:  

Rachel Colombana
Director of Corporate and Institutional Giving
jobs@archivesfoundation.org

References will not be contacted until candidate is a finalist. EOE. Only candidates under consideration will be contacted. No calls.


Retail Manager (full-time)

Qualified candidates must have a strong retail sales background, proven merchandising skills, senior management and leadership abilities with experience recruiting, developing, motivating and retaining talent. The Retail Manager is fully accountable for the success of the store through achieving sales goals, providing a seamless shopping experience, sustaining exceptional visual presentation standards and effective payroll management. 3+ years of retail management experience required.

Key Responsibilities:

  • – Provides day to day leadership and management to achieve strategic and operational objectives that drive the business in partnership with Director of Retail & eCommerce
  • – Visual presentation creating compelling merchandise stories to maximize sales and profitability
  • – Actively conduct and lead daily store walk-throughs with team to ensure the consistency and quality of merchandising and visual execution
  • – Analyze merchandise related reports, proper placement of merchandise, executes price reduction program for slow selling products
  • – Hire exceptional talent and maintain required staffing levels
  • – Provide training, coaching, motivating and staff development
  • – Communicates clear expectations and holds team and self accountable to all policies, procedures and standards of performance and behavior
  • – Development plans and annual performance reviews for associates
  • – Effective scheduling to meet payroll budget, efficiency and productivity goals
  • – Oversee cash handling, register functions and day-end reconciliation
  • – Maintain repairs and maintenance programs of all gift shop equipment
  • – Partners with Director to identify product performance trends, new revenue opportunities and operational excellence.
  • – Ensure availability and proper organization, maintenance and storage of visual elements, tools and equipment

Qualifications:

  • – College Degree preferred
  • – Three years Retail Management experience
  • – Visual merchandising experience of soft and hard goods
  • – Strong leadership and supervisory experience
  • – Time management , organizational skills, conflict management, priority setting
  • – Embrace and lead change
  • – Excellent verbal and written communication
  • – Computer proficiency

How to apply:

Resumes reviewed on a rolling basis. Salary commensurate with experience. Email resume, cover letter, salary preference, and three references to:

Angela Catigano, Director of Retail and eCommerce
National Archives Foundation
jobs@archivesfoundation.org

References will not be contacted until candidate is a finalist. EOE. Only candidates under consideration will be contacted. No calls please.


Part-Time Sales Associate

The National Archives Store seeks part-time Sales Associates for our busy Spring and Summer season. Job duties will include assisting visitors in the store, answering questions about our exhibits and the National Archives, processing cash and credit card transactions at the registers, restocking merchandise, and assisting shop management with various projects and evening events.

We are looking for individuals who are able to work 24-30 hours a week. Working weekends and holidays is a requirement. Ideal candidates should have exceptional customer service skills, be familiar with the Washington, DC area and its tourist attractions, and possess an attention to detail.

The National Archives receives more than one million visitors a year to view the foundations of our nation’s history-the original Declaration of Independence, Constitution, and Bill of Rights-on permanent display year round. The National Archives Store is located in the National Archives building on Pennsylvania Avenue and is convenient to several Metro stations and multiple bus routes.

How to Apply:

Email resume, cover letter, and past work or academic references to:

Angela Catigano, Director of Retail and eCommerce
National Archives Foundation
jobs@archivesfoundation.org

References will not be contacted until candidate is a finalist. EOE. Only candidates under consideration will be contacted. No calls.


Marketing & Communications Intern

The National Archives Foundation, which supports the National Archives’ museum exhibits, public programs, and educational activities, is seeking a intern to support the Marketing & Communications team in researching, writing, editing, and proofing content for online and printed materials.

The Marketing & Communications Intern must be a strong writer and detail-oriented editor who is able to take ownership of an assignment and work with limited supervision to complete it. The ideal candidate will be versatile enough to contribute to content development in support of the Foundation’s website, social media platforms, email communications, and advertising materials. Some familiarity with graphic design and layout is desirable, as is an eye for selecting appropriate images to illustrate online and printed materials. The Marketing & Communications Intern will also support the team in administrative tasks, maintaining internal multimedia archives, and collecting statistics for the Foundation’s digital communications.

This position will be paid $12.50 per hour, up to 40 hours per week.

Please submit cover letter, resume, and writing sample to jobs@archivesfoundation.org
No phone calls.