Jobs

Join our energetic and passionate team at the National Archives Foundation.

As the National Archives’ nonprofit partner, the Foundation generates financial, creative support, and public awareness for exhibitions, public programs, capital projects, strategic partnerships, and educational initiatives. The Foundation advances its mission by inspiring a deeper appreciation of our country’s heritage and encouraging citizen engagement in our democracy by introducing America’s records to people around the U.S. and the world.

The Foundation’s partnership with the National Archives has produced numerous achievements over the years including renovating the Rotunda where the Charters of Freedom are on view, the creation of the Public Vaults permanent exhibition space, DocsTeach.org education resource, and the new David M. Rubenstein Gallery with the “Records of Rights” permanent exhibition.

A visit to the iconic Archives building and its famous Rotunda requires long entrance lines and wait times to enter existing exhibitions and education spaces that were designed in the last century, which impede a memorable and positive visitor experience. The Foundation’s comprehensive Campaign includes a redesign and upgrades to the permanent exhibition space, theater, learning center sections of the building seek to expedite the entrance process, increase visitation capacity, and create a new museum and education experience for visitors grounded in civics and U.S history using modern exhibition strategies and technology. In addition to the physical upgrades to the building, the Foundation is also undertaking:

  • ● Support of the Archives’ national civic education program, “Civics for All Of Us”
  • ● A national 250th anniversary program of our founding and the signing of the Declaration of Independence in 2026.
  • ● A national 250th anniversary of our founding and the signing of the Declaration of Independence in 2026.
  • ● The creation of permanent funds to support on-going exhibition, education, and research projects at the National Archives.

Cultivating an inclusive staff is central to the National Archives Foundation’s focus on advancing equity. Candidates of all backgrounds are encouraged to apply. The National Archives Foundation is an equal-opportunity employer. All applicants will be considered without attention
to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

The Foundation offers opportunities for employment and internships with a competitive benefits package. Stay tuned for up-to-date opportunities.


The National Archives Foundation (NAF), is seeking a Director of Marketing.

The Director of Marketing plays a vital role in fulfilling the Foundation’s mission by helping to develop and execute the online and direct mail marketing branding and communications outreach strategy for the organization. In addition, this position shapes media engagement and how partners, corporate sponsors, donors, members, and the general public perceive and engage the National Archives Foundation.

Knowledge of CMS management and the ability to work at a high level with the Foundation’s databases (Raiser’s Edge, MailChimp, Shopify) will be vital. The successful candidate will have a
proven track record managing multiple projects at the same time and be comfortable handling deadline-oriented tasks. While marketing will be the priority, this position will also oversee the communications for the organization using a range of communications tactics such as earned and paid media to expand
the profile of the Archives and NAF as well as efforts to drive sales for the online store. The candidate will also possess excellent customer service skills and demonstrate grace under pressure for donor and member inquiries. Interest in non-profit fundraising and a passion for American history, civic engagement, and/or museums are highly desirable.

Job Elements
● Develop and manage all strategic marketing and digital branding strategies for the organization, increasing visibility and profits with our onsite museum and online retail store
● Manage NAF branding across all departments
● Manage marketing consultants and all print and online advertising, electronic media, and promotion activities
● Develop and manage NAF educational programming marketing and outreach strategies for NAF and the Archives
● Collaborate with the Retail Operations to maximize sales and consumer growth of the National Archives online store.
● Manage all aspects of the Foundation’s database (Raisers Edge and Raisers Edge NXT) including but not limited to: user management & training, data maintenance, tracking &
reporting, daily gift processing & acknowledgement, membership & donor marketing, and prospect research & development. Ensure accurate data integration between these systems and additional systems including Shopify and MailChimp
● Develop national and local media outreach strategy and manage media relationships as well as PR firms with Communications and Community Partnerships Manager
● Increase media coverage of all NAF and Archives events, programs, and exhibitions and develop a diverse list of media outlets focusing on tier one publications
● Evaluate marketing research and develop marketing strategies and assist with travel and tourism bureaus like Destination DC and concierge, tourism, and hospitality companies
● Ensure the development of strong organizational communications materials, such as annual reports, web copy, internal/external news articles, social media, talking points, marketing materials, etc.
● Manage the Marketing & Communications department’s annual plan, budget, and staff
● Develop, implement, and manage the comprehensive communications and messaging strategy with the Communications and Community Partnerships Manager
● Provide tours of the National Archives Museum to donors and supporters as needed
● Provide general support for before, after-hour and weekend events and tours

Qualifications
● Bachelor’s degree required, Master’s degree preferred
● Minimum of 8-10 years of progressive experience in the marketing and branding field with a focus on digital marketing
● Strong understanding of database management and related skills a must
● Strong social media and website skills, knowledge of Google AdWords and additional online platforms a must
● Skills also should include media and PR, institutional communications, marketing and branding at a nonprofit, association, or corporation
● Experience collaborating with federal government agencies and staff as well as supervising independent contractors/vendors preferred
● Management experience of staff with varying levels of experience a must
● Experience working with Meltwater/Cision or similar platform a plus
● Knowledge of Raiser’s Edge a plus
● A passion for U.S. history, a commitment to education and civic engagement, and an enthusiasm for the mission of the Foundation and the National Archives

As mentioned above, the National Archives Foundation is an Equal Opportunity Employer. A diversity of ideas and opinions is paramount in our workplace and advancing our mission to educate Americans and inspire a deeper appreciation for our nation’s history. All qualified candidates will be reviewed regardless of race, sexual orientation, religion.

How to Apply:

Resumes reviewed on a rolling basis. Email resume, cover letter with salary preference, and three references (references will not be contacted unless the candidate is a finalist).

Jim Doumas
Deputy Executive Director
jobs@archivesfoundation.org


The National Archives Foundation seeks to engage a consultant for design services for an exhibit tentatively titled, Power and Light: Photographs by Russell Lee. The exhibition will be on display in the 3,000 sq. ft., Lawrence F. O’Brien Gallery of the National Archives Building in Washington, DC from March 11, 2024 through July 6, 2025.

Project Background and Overview
On behalf of the National Archives Museum (NAM), National Archives Foundation (NAF) This “L” shaped gallery has an open floor plan, with 4 fixed columns. This RFP is for full exhibition design, including concept development, design development, and final design package for fabrication. (The fabrication budget cannot exceed $300,000.00.) This project also includes a design for a set of three portico banners (drawings attached) and a 70-⅝”w x 46-⅝”h attract banner for the gallery lobby.

Russell Lee’s photographed coal miners and their working and living conditions for a 1946-47 government study of the coal industry. Despite the critical nature of the industry, coal mining happened far from the awareness of many Americans. The lives of miners and their families, their lack of resources, and dangerous working conditions were largely invisible to the public. Lee documented their plight, but more importantly, he revealed their humanity and resilience. The Medical Survey of the Bituminous Coal Industry, with photo illustrations by Russell Lee, resulted in many reforms.

Power and Light will bring this historic and timeless body of work to a contemporary audience, illuminating the lives of people who made a significant contribution to the growing nation. Through
these images, visitors will learn that the coal industry in the post-World War II era was surprisingly diverse, employing Americans of many races and ethnicities in mining communities throughout the United States. The exhibition will acquaint contemporary viewers with working-class communities all but invisible in government archives, making a powerful statement about the stories we choose to remember.

The Russell Lee photography exhibition is being developed by one of our in-house curators as a themed exhibit with the dramatic display of Lee’s photographs as reproductions in large format. The museum envisions rich wall colors to contrast large photographic reproductions and specialty lighting (provided by NARA) to create a striking visual experience for museum visitors. Additionally, the exhibit design will include murals, banners, graphics panels, and media.

Proposal: Russell Lee Photography Show

Project Scope
Completion of the exhibit project is expected to be a 4-phase process; phase 1, concept and schematic Design (30%), phase 2, Design Development (50%), phase 3, final design (100%), and phase 4, construction and installation phase.

CONCEPT DESIGN
● Designer will review the exhibit concept and goals to reaffirm and establish the full
scope of the project.
● The designer will prepare plans and renderings that illustrate the key components of the
exhibit.
● The designer will select exhibit colors, fonts to develop a project identity.
● The designer will develop concept drawings that reflect the exhibition's key features for
NARA internal review and approval by NARA’s exhibits office and senior leadership.
● Proposed fabrication budget
● Designer will develop the final concept package before proceeding to design
development.

DESIGN DEVELOPMENT
Using the Concept Package as a starting point, the designer will work with the NARA curator and
NAF/NARA team to develop the 50% Design Development plans. Services will include:
● Exhibit Brand/Logo Development
● Coordination of themes, educational goals, visitor experience, and exhibition checklist with Curator
● Coordination of graphic designs for environmental graphics, content panels, and labels and integrating the graphic design into the Exhibition Plan and Elevations
● Coordination with NARA to ensure that materials and specifications for framing and casework meet NARA standards.
● Coordination with NARA to ensure the design is compatible with existing O’Brien Gallery conditions, lighting grid and power/data locations.
● Ensuring design elements are ADA compliant and integrating universal design features whenever possible
Deliverables will include:
○ Final NARA/NAF approved Brand/Logo
○ Exhibition Plan with interpretive sections and all exhibit elements labeled; case
documents, framed documents, photographs, and graphics referenced with identifying numbers, if applicable.
○ Media Plan with A/V and electrical locations and requirements
○ Accompanying Excel schedules for exhibit components, AN equipment, and graphic elements

Interactive Media Exhibit Furniture Specifications

If necessary, the Designer will further develop the interactive activities defined in the Concept Package. Deliverables will include:

50% Design Development Drawings
In coordination with the Curator and NAF/NARA team, designer will continue to refine the design as defined in the Concept Package, including changes to content outlined by thc Curator since the submission of the Concept Package. Deliverables will include:
○ Revised Concept Exhibition Plan
○ Preliminary wall elevations. These will include object placements, graphic
elements, panels, labels, and AV equipment.
○ Color renderings of key exhibit areas

50% Graphic Design

Designer will continue to develop the graphic design based on the colors, fonts, and general look and feel as presented in the Concept Package. Deliverables will include:
○ Graphic standards for colors, typefaces, and key graphic elements
○ Environmental graphics, photo murals, and title treatment
○ Typical graphic treatments for: intro area, section panels, circular headers, content panels, and object labels
○ Elevations including graphic locations and graphic types, but not actual copy 65% Design Development Package, delivered in PDF format

FINAL DESIGN
Using the 65% Design Development Package as a starting point, the designer will work with the
Curator and NAF/NARA team to develop the 100% Final Design.
● Coordination with NARA curator, staff, NARA conservation, and other consultants as
required
● Design final exhibit plan, elevations, and general specifications
● Design details and specifications for structural graphics
● Integration of final AV and lighting specifications into the plan
● Integration of final paint and other finishes into the plan
● Continued coordination with NAF/NARA design and facilities staff to ensure the design
is compatible with existing O'Brien Gallery conditions, lighting grid and power/data
locations, fire and safety, security requirements, etc.
● Design final graphic layouts of section panels, interpretive content panels, and labels
● Revisions to contract documents and graphic layouts as required based on NAF/NARA
review and comments
Deliverables will include:

○ Detailed 95% design package for fabrication bid, including all necessary schedules for accurate bidding. including:

■ Exhibition Floor Plan with dimensions suitable as a guide for installation
■ Media Plan with AN and electrical locations and
requirements
■ Paint finishes plan
■ Elevations with dimensions for objects, reproductions and graphic
placements
■ Case layouts with dimensions for object placements (if applicable)
■ Accompanying Excel schedules for exhibit components, A/V equipment,
and graphic elements
■ Vectorworks and DWG versions for NAF/NARA records
Graphic Production Art, including:
■ Final layouts for all graphic elements created in Adobe Creative Suite
■ Up to 3 rounds of graphic proofing review. Designer will provide PDF
proofs of all graphic files of Contract Documents and Graphic
Production Art for review by NARA.
■ Revised 100%, "final-final" package ready for production
■ Fabricator approved, production-ready art files for all graphics

CONSTRUCTION AND INSTALLATION
The designer will work with NAF/NARA and awarded Fabricator to produce and install the exhibition. The designer will provide design services to ensure the physical exhibit elements are built and installed to the specifications indicated in the bid documents. The designer will ensure graphic elements are printed and installed to the specifications indicated in the graphic production art. Services will include:
Services will include:
● Attend Fabrication Kick-off Meeting at NAF offices
● Review shop drawings and prototypes (if applicable)
● Review graphic proofs and samples for color consistency, finish, and clarity
● Respond to Fabricator's questions related to design within 24 hours
● Create design sketches as required to clarify design intent to Fabricator
● Draft punch list and follow through with Fabricator to resolve issues
● Make corrections to Exhibition Floor Plan and elevations as for installation if required
● Designer will make ANY required corrections to final production-ready graphics,
including:
● Corrections during final production proofs
● Site visit/s to Fabricator's shop (if applicable)
● Site visit/s during installation

MEETINGS
Regular meetings will be required in all phases of the project. This will include a mix of virtual and in-person meetings. Number of meetings will be determined as required.

PRELIMINARY SCHEDULE/MILESTONES
February, 2023 – Concept Design Complete
May, 2023 – Design Development Complete
July, 2023 – Final Design/95% Bid Package Complete
January 11, 2024 – Begin Exhibit installation
March 16, 2024 – Exhibit opening

Please note: This project has not been publicly announced. This document is not for distribution
or public dissemination. This is an invitation-only RFP.

Submissions
RFP submissions should include bios of individuals involved in the meeting facilitation, timeline for pre/post facilitation work, a facilitation fee, estimates for follow on work, and 2-3 references.

All submissions should include a break down of costs by phase.

Questions regarding the goals and details of the scheduled meeting can be answered by the curator via a phone call in advance of the submission deadline.

Cultivating an inclusive staff and business partnerships are central to the National Archives Foundation’s focus on advancing equity. The National Archives Foundation is an equal- opportunity employer. All applicants will be considered without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Please submit proposals by 8 PM EST, November 18, 2022. Independent contractors or firms interested in submitting a proposal for the initial workshop facilitation should send proposals to jim.doumas@archivesfoundation.org.