Jobs

Join our energetic and passionate team at the National Archives Foundation!

As the independent nonprofit that serves as the National Archives’ private-sector partner in the support of exhibitions, educational initiatives and public programs, your work with the Foundation will contribute to our mission to educate, enrich, and inspire a deeper appreciation of our country’s heritage through the records held in trust by the National Archives.

For twenty-three years, the Foundation’s support has made possible the National Archives Museum in Washington, DC and national efforts, which include: the Rotunda for the Charters of Freedom, the David M. Rubenstein Gallery and its “Records of Rights” exhibition, the “Public Vaults” exhibition, the Lawrence F. O’Brien Gallery, the William G. McGowan Theater, Boeing Learning Center, the DocsTeach website, as well as regional and national advertising and marketing campaigns.

The Foundation offers opportunities for employment and internships with a competitive benefits package. Job postings are updated regularly. We welcome applications and inquiries.

Open positions:

Interested in an internship? We are always looking for candidates for communications, development, and special events interns. Send your resume and a cover letter to jobs@archivesfoundation.org to be considered on a rolling basis.


Director of Finance & Administration

The National Archives Foundation is seeking a Director of Finance & Administration. This position, a member of the senior staff, plays a vital role in fulfilling the Foundation’s mission by overseeing the organization’s financial management and handles institutional administration functions.

The National Archives Foundation is the independent nonprofit that serves as the National Archives’ private-sector partner in the support of exhibitions, educational initiatives and public programs. Your work with the Foundation will contribute to our mission to educate, enrich, and inspire a deeper appreciation of our country’s heritage through the records held in trust by the National Archives.

Responsibilities include:

  • - Oversee all accounting and financial functions, including tax compliance, financial reporting, budgeting, and financial processes.
  • - Provide input to the management team on all business matters that impact profitability.
  • - Continuously identify and implement process improvements to reduce costs throughout the organization.
  • - Oversee and manage all assets of the company including receivables, inventory, property, and leasehold improvements to maximize return on investment.
  • - Oversee and manage retail inventory valuation and costs of goods sold.
  • - Manage budget process, including establishing and tracking of financial and operational targets for all parts of the organization.
  • - Manage interaction with the organization’s outside auditors and tax professionals.
  • - Documentation of accounting controls, policies and procedures, including implementation after approval.
  • - Assure compliance with applicable federal, state and local regulatory laws and rules for financial reporting. Assist other departments with grant applications and charitable filings as it relates to finance.
  • - New hire processing including security office badging, payroll setup, and benefits processing.
  • - Maintains relationships with outside vendors managing employee benefits including insurance and retirement plans.
  • - Works with outside departments and outside payroll company to record time and process bi-weekly payroll. Insure employment compliance with all governmental regulations personnel/records maintenance.
  • - Oversees on-boarding process for new hires. Conduct exit interviews and review upon employee resignation or termination.
  • - Also, engage in job-related networking and community activities that enhance the identity of the National Archives.

Experience required:

  • - 8-10 years of progressive accounting, most recent experience including human resources and administration experience.
  • - Strong IT/computer skills
  • - Experience with process improvements
  • - Excellent communications skills
  • - Must be well organized with high attention to detail and accuracy
  • - Capacity to achieve short and long term results unsupervised.
  • - Proficient with the Microsoft Suite software, specifically Excel; and Sage 50 accounting software

How to apply:

Position open immediately. Resumes reviewed on a rolling basis. Email resume, cover letter with salary preference, and three references (references will not be contacted unless candidate is a finalist) to jobs@archivesfoundation.org.

The National Archives Foundation has retained Bright Solutions to fill this opening. Candidates under consideration will be first contacted by Bright Solutions for initial screening. EOE. Only candidates under consideration will be contacted. No calls please.


Director of Marketing and Communications

The National Archives Foundation is seeking a Director of Marketing and Communications. This position plays a vital role in fulfilling the Foundation’s mission by helping to shape how partners, corporate sponsors, donors, members, and the general public perceive and engage with the organization.

The Director of Marketing and Communications, a member of the senior staff, will use traditional and online marketing channels as well as the media to establish and expand the profiles of the Foundation and the National Archives.

Responsibilities include:

  • - Creates and implements a comprehensive marketing strategy, including print and online advertising, electronic media, and direct mail promotion activities
  • - Manages public relations firm and coordinates communications strategy/messaging with National Archives communications department
  • - Evaluates market research and develops membership marketing strategies to meet changing conditions
  • - Oversees NAF branding across all marketing and communications
  • - Drafts and/or manages organizational communications materials, such as annual report, web copy, internal/external news articles, social media, talking points, marketing materials, etc.
  • - Collaborates with Director of Retail to maximize sales marketing and consumer growth of online store
  • - Plans and oversees the Marketing & Communications department budget
  • - Manages two staff members and collaborates broadly with other Foundation departments and National Archives staff.

Experience required:

  • - Bachelor’s degree required, Master’s degree preferred
  • - Minimum of 4-6 years experience in marketing or branding at a nonprofit, association, or corporation. Experience marketing museum exhibitions and/or museum retail stores ideal
  • - Experience in membership marketing strategies and/or institutional communications/PR
  • - Experience collaborating with federal government staff and supervising contractors/vendors preferred
  • - A passion for U.S. history, a commitment to education and civic engagement, and an enthusiasm for the mission of the Foundation and the National Archives.

How to apply:

Position open immediately. Resumes reviewed on a rolling basis. Email resume, cover letter with salary preference, and three references (references will not be contacted unless candidate is a finalist):

Patrick Madden, Executive Director
National Archives Foundation
jobs@archivesfoundation.org

EOE. Only candidates under consideration will be contacted. No calls please.


Research and Campaign Associate

The National Archives Foundation is seeking an energetic, detail-oriented Research and Campaign Associate to support the development department and the upcoming multi-year comprehensive campaign. This position will play an integral role in expanding the fundraising operations of this multi-year campaign and annual fund through prospect research and information management, and strengthening the research processes of the development department.

Under the supervision of the Development Director and working closely with the Executive Director, this role will be responsible for initiating and tracking the Campaign fundraising cycle with new prospects, as well as implementing systems to help maximize the giving potential of current donors. Specific duties of this position include:

  • - Assisting the Director in the preparation of Campaign correspondence inclusive of presentations, acknowledgement letters, and gift agreements
  • - Maintaining a Campaign calendar (solicitations, follow-up, etc.) and tracking a moves management pipeline
  • - Organizing campaign meetings and collateral for customized prospective solicitation and cultivation
  • - Using existing in-house and identifying new research tools to develop and update preliminary and full research reports and donor profiles
  • - Analyzing the Foundation current donor database to identify new leads
  • - Verifying and analyzing the results of wealth screenings to advise the Director and Executive leadership on gift capacity
  • - Managing patron movement and information in The Raiser’s Edge , inclusive of contact reports, event invitations, multi-year pledge booking and invoicing, etc.
  • - Staying up-to-date on trends in campaigns locally and nationally that would be helpful in ongoing relationship management and identification of new leads
  • - Respecting our donors’ privacy by upholding and updating standards for the responsible use of confidential data.

QUALIFICATIONS

  • - Bachelor’s degree and 1-2 year of experience in fundraising research or related research work experience
  • - Curious, organized, independent, and analytical professional with strong ethics, leadership, math, and writing skills, and an ability to work well on a team with senior leadership
  • - Experience using The Raiser’s Edge, or other fundraising databases preferred
  • - A passion for U.S. history, a commitment to education and civic engagement, and an enthusiasm for the mission of the Foundation and the National Archives.

How to apply:

Position open immediately. Resumes reviewed on a rolling basis. Email resume, cover letter with salary preference, and three references (references will not be contacted unless candidate is a finalist):

Patrick Madden, Executive Director
National Archives Foundation
jobs@archivesfoundation.org

EOE. Only candidates under consideration will be contacted. No calls please.


Full-Time Store Supervisor

The National Archives Store seeks a full-time store supervisor. This position assists the Store Manager (SM) and Supervisor(s) in motivating and inspiring the team to achieve store productivity goals. They help manage the payroll budget to ensure the store’s contribution is on target. The Key Holder also provides a strong leadership presence and control in the store while ensuring that all customers receive excellent service and quality merchandise.

Essential Job Functions:

  • - Assists SM and Supervisors in overall day to day responsibility for the store.
  • - Consistently creates a welcoming environment for the customer by greeting and assisting as well as quickly responding to customer inquiries and needs.
  • - Demonstrates desired behaviors for staff including driving sales, handling difficult and/or complicated sales, cash management, inventory control and maintaining excellent merchandising standards.
  • - Ensures staff is trained and knowledgeable in customer service, merchandising and operations.
  • - Assists SM and Supervisor(s) in assessing staff performance through consistent feedback, coaching, developmental plans, and performance appraisals.
  • - Enforces all company policies and procedures, including health, safety, and security.
  • - Ensures all pricing, signage, and displays are correct at all times.
  • - Performs duties as directed by supervisor.

Qualifications and Requirements:

  • - Strong verbal and written communication skills.
  • - Two years of retail management experience.
  • - Excellent customer service, communication, and organization skills.
  • - Possess strong interpersonal skills to communicate with confidence to both internal and external customers.
  • - Associates Degree or equivalent experience.
  • - Ability to work independently, including in a single coverage environment.
  • - Flexible schedule required, including the ability to work weekends and holidays.
  • - Excellent time management and organizational skills.

The National Archives receives more than one million visitors a year to view the foundations of our nation’s history; the original Declaration of Independence, Constitution and Bill of Rights on permanent display year round. The National Archives Store is located in the National Archives building on Pennsylvania Avenue and is convenient to several Metro stations and multiple bus routes.

How to apply:

Email resume, cover letter and 3 previous work or academic references with hourly rate requirements to:

jobs@archivesfoundation.org

References will not be contacted until candidate is a finalist. EOE. Only candidates under consideration will be contacted. No call please.


Part-Time Sales Associate

The National Archives Store seeks part-time Sales Associates for our busy Spring and Summer season. Job duties will include assisting visitors in the store, answering questions about our exhibits and the National Archives, processing cash and credit card transactions at the registers, restocking merchandise, and assisting shop management with various projects and evening events.

We are looking for individuals who are able to work 24-30 hours a week. Working weekends and holidays is a requirement. Ideal candidates should have exceptional customer service skills, be familiar with the Washington, DC area and its tourist attractions, and possess an attention to detail.

The National Archives receives more than one million visitors a year to view the foundations of our nation’s history-the original Declaration of Independence, Constitution, and Bill of Rights-on permanent display year round. The National Archives Store is located in the National Archives building on Pennsylvania Avenue and is convenient to several Metro stations and multiple bus routes.

How to apply:

Email resume, cover letter, and past work or academic references to:

jobs@archivesfoundation.org

References will not be contacted until candidate is a finalist. EOE. Only candidates under consideration will be contacted. No calls please.