Jobs

Join our energetic and passionate team at the National Archives Foundation!

As the independent nonprofit that serves as the National Archives’ private-sector partner in the support of exhibitions, educational initiatives and public programs, your work with the Foundation will contribute to our mission to educate, enrich, and inspire a deeper appreciation of our country’s heritage through the records held in trust by the National Archives.

For 25 years, the Foundation’s support has made possible the National Archives Museum in Washington, DC and national efforts, which include: the Rotunda for the Charters of Freedom, the David M. Rubenstein Gallery and its “Records of Rights” exhibition, the “Public Vaults” exhibition, the Lawrence F. O’Brien Gallery, the William G. McGowan Theater, Boeing Learning Center, the DocsTeach website, as well as regional and national advertising and marketing campaigns.

The Foundation offers opportunities for employment and internships with a competitive benefits package. Job postings are updated regularly. We welcome applications and inquiries.

Open positions:

Interested in an internship? We are always looking for candidates for communications, development, and special events interns. Send your resume and a cover letter to jobs@archivesfoundation.org to be considered on a rolling basis. No calls.



Senior Manager, Supply Chain & Retail Systems

The National Archives Foundation is seeking a Senior Manager, Supply Chain & Retail Systems. As the National Archives’ nonprofit partner, the Foundation generates financial and creative support and public awareness for exhibitions, public programs, capital projects, strategic partnerships and educational initiatives. The Foundation advances its mission by inspiring a deeper appreciation of our country’s heritage and encouraging citizen engagement in our democracy by introducing America’s records to people around the U.S. and the world.

The Foundation’s partnership with the National Archives has produced numerous achievements over the years including renovating the Rotunda where the Charters of Freedom are on view, the creation of the Public Vaults permanent exhibition space, DocsTeach.org education resource, and the new David M. Rubenstein Gallery with the “Records of Rights” permanent exhibition. The Foundation has supported many notable special exhibitions and public programs. The annual Gala is a highlight of the year as the Foundation brings together notable figures from business, society, and government to recognize an individual whose work has fostered a broader national awareness of the history and identity of the United States through the use of original records. For more information on the Foundation, visit archivesfoundation.org.

Position Objective:

Assist Director of Retail and eCommerce with all aspects of supply chain and retail systems management and revenue generation for the National Archives Foundation. Assist director with inventory control, procurement, product performance analysis and management of the POS reporting system.

Position Responsibilities:

  • Create, review and maintain Supply Chain Management and Retail Systems Standard Operating Procedures
  • Manage POS reporting system including facilitation of repairs, upgrades and replacements
  • Responsible for weekly analysis of buying needs and product performance including recommendations for discounting and selling down slow moving inventory
  • Monitor and maintain stock levels
  • Manage inventory from procurement through sale to retail customer
  • Manager vendors and freight providers
  • Create purchase orders as needed
  • Review freight costs to ensure costs are kept within budget
  • Assist Director of Retail & eCommerce with Product Development
  • Oversee annual physical inventory and general management of inventory control
  • Oversee Retail invoicing and compliance set by Finance Department
  • Oversee Warehouse Operations
  • Supervise and develop inventory supervisors and warehouse staff
  • Assist with growth of revenue sources within retail, eCommerce and wholesale division
  • Assist with planning and organization of special event products and staffing needs
  • Support Director of Retail & eCommerce as needed

Back-up Retail Store Manager:

  • Oversee daily operations of Museum Store and ensure NAF policy and procedure compliance when needed
  • Payroll management and attendance adherence in the absence of the Retail Manager
  • POS staff training as needed

Qualifications and Requirements:

  • Bachelor’s degree
  • Three to five years of Supply Chain/Logistics, experience in a retail environment preferred.
  • 2-3 years management and supervisory experience
  • Excellent knowledge of retail POS operating systems
  • Extensive administration and operation experience in a retail business environment; including daily financial reconciliations
  • Understanding of accounting and finance principles
  • Advanced Excel skills
  • Strong organizational and time management skills
  • Knowledge of manufacturing and product development procedures
  • Must be willing to work some weekends, holidays and evenings
  • Interest in American History

How to Apply:

Email resume, cover letter, and past work or academic references to:

Angela Catigano, Director of Retail and eCommerce
National Archives Foundation
jobs@archivesfoundation.org

References will not be contacted until candidate is a finalist. EOE. Only candidates under consideration will be contacted. No calls.


Part-Time Sales Associate

The National Archives Store seeks part-time Sales Associates for our busy Spring and Summer season. Job duties will include assisting visitors in the store, answering questions about our exhibits and the National Archives, processing cash and credit card transactions at the registers, restocking merchandise, and assisting shop management with various projects and evening events.

We are looking for individuals who are able to work 24-30 hours a week. Working weekends and holidays is a requirement. Ideal candidates should have exceptional customer service skills, be familiar with the Washington, DC area and its tourist attractions, and possess an attention to detail.

The National Archives receives more than one million visitors a year to view the foundations of our nation’s history-the original Declaration of Independence, Constitution, and Bill of Rights-on permanent display year round. The National Archives Store is located in the National Archives building on Pennsylvania Avenue and is convenient to several Metro stations and multiple bus routes.

How to Apply:

Email resume, cover letter, and past work or academic references to:

Angela Catigano, Director of Retail and eCommerce
National Archives Foundation
jobs@archivesfoundation.org

References will not be contacted until candidate is a finalist. EOE. Only candidates under consideration will be contacted. No calls.


Special Events Manager

The National Archives Foundation is seeking a Special Events Manager. As the National Archives’ nonprofit partner, the Foundation generates financial and creative support and public awareness for exhibitions, public programs, capital projects, strategic partnerships and educational initiatives. The Foundation advances its mission by inspiring a deeper appreciation of our country’s heritage and encouraging citizen engagement in our democracy by introducing America’s records to people around the U.S. and the world. Learn more at archivesfoundation.org

The Special Events Manager will provide support to the Director of Special Events in the successful completion of all Foundation hosted and private events to include (but not limited to): coordination and execution of NAF member, ticketed, and private corporate and non-profit events; onsite logistical support for evening and weekend events; support the Director in the coordination of major Foundation events; administrative support of the Special Events Department (answering phones, fielding inquiries, RSVP tracking, invoicing, budgeting, data entry etc.); responding to event space inquiries and completing site visits for clients interested in hosting events at the National Archives; networking and promotion of the National Archives Foundation at industry events; and, participation in organization-wide initiatives.

Qualifications:

  • Bachelor’s degree and 2-4 years of event planning and administrative experience required. Meeting planning and protocol experience preferred.
  • Strong written and oral communication required
  • Collegial working style and ability to work well in a team environment
  • Ability to maintain diplomacy, while working effectively with a wide range of constituencies, both internally and externally.
  • Comfortable with deadline-driven responsibilities and the capacity to handle multiple priorities at once
  • Ability to participate in evening/weekend events
  • Familiarity with computer software for word-processing and database management — Raiser’s Edge preferred.
  • Interest in American history, civic engagement, and/or museums a plus

How to Apply:

Position open immediately. Resumes reviewed on a rolling basis. Competitive salary and benefits package. Salary commensurate with experience.  Email resume, cover letter with salary preference, and three references to:

National Archives Foundation
700 Pennsylvania Avenue NW Room G-12
Washington, DC 20408
Email: jobs@archivesfoundation.org

References will not be contacted until candidate is a finalist. EOE. Only candidates under consideration will be contacted. No calls.

Membership and Development Operations Coordinator

The National Archives Foundation is seeking a Membership and Development Operations Coordinator. As the National Archives’ nonprofit partner, the Foundation generates financial and creative support and public awareness for exhibitions, public programs, capital projects, strategic partnerships and educational initiatives. The Foundation advances its mission by inspiring a deeper appreciation of our country’s heritage and encouraging citizen engagement in our democracy by introducing America’s records to people around the U.S. and the world. The Foundation is headquartered at the historic National Archives building on Pennsylvania Avenue in Washington, DC.

The Foundation’s partnership with the National Archives has produced numerous achievements over the years including renovating the Rotunda where the Charters of Freedom are on view, the creation of the Public Vaults permanent exhibition space, DocsTeach.org education resource, and the David M. Rubenstein Gallery with the “Records of Rights” permanent exhibition. The Foundation has supported many notable special exhibitions and public programs. For more information on the Foundation, visit archivesfoundation.org.

Join the National Archives Foundation during an exciting time as we embark on a multi-year campaign and grow our national membership base. The Membership and Development Operations Coordinator will play a crucial role in supporting development operations of the Foundation and be integral in the strategy and implementation of multiple membership campaigns and initiatives.

Scope and Responsibilities

The position will support the Membership and Individual Giving Manager and the entire development team on a wide variety of tasks to help facilitate the Foundation’s fundraising strategies. These tasks include:

  • Data management using the Raiser’s Edge database to ensure accurate, consistent and useful data and reports (prior experience with Raiser’s Edge highly preferred)
  • Financial tracking and reconciliation, serving as a key liaison between the development and finance department
  • Work with the finance team to coordinate non-profit state filing requirements
  • Conducting research on current and prospective supporters and assisting with preparation of briefing books
  • Assisting with tours and special events (ability to work occasional evening and weekend hours preferred)
  • Customer service to current and prospective members ensuring a high level of satisfaction, including answering questions via phone, email, and in-person
  • Drafting content for membership communications
  • Compiling materials and benefit fulfillment packages including gift acknowledgments and renewals
  • Assisting with membership campaigns including acquisition and renewal strategies
  • Other duties as assigned

The ideal candidate will be detail-oriented and able to demonstrate strong written and verbal communication skills. An interest in non-profit fundraising and a passion for American history, civic engagement, and/or museums is highly desirable.

Salary is commensurate with experience. This position will report to the Manager of Membership & Individual Giving.

How to Apply:

Position open immediately. Resumes reviewed on a rolling basis. Competitive salary and benefits package. Email resume, cover letter with salary preference, and three references to:

National Archives Foundation
700 Pennsylvania Avenue NW Room G-12
Washington, DC 20408
Email: jobs@archivesfoundation.org

References will not be contacted until candidate is a finalist. EOE. Only candidates under consideration will be contacted. No calls.